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Rostrix vs spreadsheets
Why teams move from Google Sheets or Excel rosters to Rostrix — roster publish, clocked time, leave, tasks, forms and labour visibility in one place.
Use this if your “system” today is a shared spreadsheet (or several). Spreadsheet cells describe typical gaps; Rostrix cells describe what the product does now.
Spreadsheets are flexible and familiar. They break down when staff need a live published roster, managers need clocked vs rostered hours, and ops work (tasks, forms, acknowledgements) lives in chat threads.
What Rostrix is
- A shared operational system of record for people, shifts, time and leave
- Publish so staff see the week without opening a file link
- Approvals and week lock for a cleaner payroll handoff
- Tasks, forms and documents beside the roster — not in a parallel Drive folder
What this page is not
- Not a claim you will never export to Excel again (Rostrix still exports for payroll)
- Not a guarantee that every custom spreadsheet formula maps 1:1
- Not a savings promise — labour estimates depend on your rates and rostering
Side-by-side: Rostrix and Spreadsheets
Rostrix column = current product. Spreadsheets column = verify on their site unless noted (spreadsheet comparison uses typical spreadsheet limits).
| Area | Rostrix | Spreadsheets |
|---|---|---|
| Pricing | Free: $0 AUD — full current platform features, up to 15 employees and 1 location. Business: $39/mo (75 employees / 3 locations). Growth: $79/mo (150 / 5). Enterprise: custom. Annual billing available. See /pricing for live plan details and any founding offer. | Spreadsheets look “free” until manager hours, version conflicts and missed shifts cost money. Rostrix Free covers small teams; paid plans add capacity. |
| Roster | Weekly roster by branch and department, draft → publish, open shifts with pickup, leave-aware planning, estimated labour cost while building, AI assist to draft/refine and cover last-minute sick leave. | Sheets: manual share links, easy to edit the wrong tab, weak publish/notify. Rostrix: draft → publish by department, open-shift pickup, staff see the live week. |
| Time tracking | Browser clock-in/out with breaks, roster context, grace windows, timesheet approval, and week lock before payroll export. | Sheets rarely capture reliable clock-ins. Rostrix: roster-aware clock, breaks, approvals and week lock. |
| Leave | Configurable leave types and balances, staff requests, manager approvals, and visibility alongside the roster. | Leave in a side tab or email is easy to miss on the roster. Rostrix: request → approve with roster visibility. |
| Tasks | Task Center for individuals and teams: checklists, due dates, evidence (photos/signatures), templates, recurrence, and an approvals queue. | Closing checklists in chat or a separate sheet get lost. Rostrix Task Center tracks ownership, evidence and due dates. |
| Forms | Operations Hub form builder with conditional fields, photos, signatures, and submissions for inspections, incidents, and daily checks. | Paper or ad-hoc forms do not roll into compliance views. Rostrix Ops forms capture structured submissions on any device. |
| Documents | Knowledge Centre for policies and SOPs with read/acknowledge tracking and manager visibility into pending sign-offs. | Policy PDFs in Drive do not prove who acknowledged them. Rostrix Knowledge Centre tracks acknowledgements. |
| Workflows | Operational workflows via Task Center and Operations Hub — templates, recurring work, automations, and linked ops records. Not a generic BPM suite. | Spreadsheet “process” is tribal knowledge. Rostrix uses templates, recurrence and linked ops records. |
| Locations | Multi-branch businesses with branch-scoped rostering and time track. Plan caps: Free 1 location, Business 3, Growth 5, Enterprise custom. HQ labour-planning defaults with optional branch override. | Multi-site Sheets multiply files and access mistakes. Rostrix uses branches with scoped managers and plan-based location caps. |
| Payroll export | Estimated pay from configured rates; approve timesheets; lock weeks; export timesheet/payroll PDF or Excel for your payroll process. Push-to-payroll only when a payroll connection is live for that business — not assumed for every plan. | Copy-paste from Sheets into payroll is error-prone. Rostrix exports approved, week-locked timesheets to PDF/Excel. |
| Current integrations | Square POS connect is available in Settings (map Square locations to Rostrix branches). Nomni POS connect is not available yet. Broader payroll/accounting logos on marketing pages are roadmap categories — not live partner badges. Sales-based labour % needs POS sales data and is not a savings guarantee. | Sheets do not connect to Square. Rostrix can connect Square for POS sales mapping; broader integrations ship when live — we do not fake logos. |
Last updated 5 Oct 2026. Rostrix does not guarantee savings or payroll compliance outcomes. Competitor details change; always confirm on the vendor’s site before purchasing.